Call for abstracts, invited speakers
Abstract Submission Guidelines
- All abstract applicants are required to create a user account first.
- Once the submission is completed, you will receive automatically delivered e-mail confirming the receipt of your abstract. If you do not receive above e-mail within 24 hours after submission, please contact the Conference Secretariat (firstname.lastname@example.org).
- Abstract number will be generated automatically when an abstract is submitted. For changes, withdrawal and additional submission of abstract, please log in with your ID and password by clicking "Abstract Submission" at the bottom of this page.
Submission Dates and Deadline
Wednesday, January 11, 2017
Guidelines for Abstract Preparation
- Papers that have been or will be presented in other academic meetings in Japan or that have already been published in Japan cannot be accepted.
- A presenter may make only one general presentation, as the first author.
- The title should be no longer than 80 characters including spaces, affiliation should be concise and the abstract no longer than 1200 characters including spaces. The shortened title should be no longer than 30 characters including spaces.
- Common names should be used for chemicals. Trade names should be given (……®) after the common names, if necessary (Example: timolol maleate [Timoptol®]).
- Presentations, abstracts and presentation data must be prepared in English.
- See below for declaration of conflict of interests.
- On abstract submission form, please select whether you have obtained an approval of the ethics committee, e.g. IRB, or if it is not necessary. This does not need to be stated in the abstract text.
- On abstract submission form, please select whether you have obtained an informed consent or if it is not necessary. This does not need to be stated in the abstract text.
Conflict of Interest
When making a presentation at the Annual Meeting of the Japanese Ophthalmological Society and the Annual Congress of Japan Clinical Ophthalmology, the authors have to report any conflict of interest based on “the rules for conflict of interest of Japanese Ophthalmological Society.” If the presentation is accepted, the category of conflict of interest and company names must be disclosed in the slide and poster for presentation, based on “the rules for conflict of interest of Japanese Ophthalmological Society.”
A. Presentations to Which These Rules are Applicable
These rules are applicable to all presentations, including those in Co-Sponsored Seminars, Special Lectures, Invited Lectures, Symposia, Instruction Courses, General Presentations (including posters), etc.,
B. Report on Conflict of Interest at Abstract Submission
Report the potential conflict of interest with companies within the last three years no matter whether it's concerned with or without the content of your presentation. If conflict of interest is “present,” enter the category, class and company names after each author's name in the entry field of “Conflict of Interest” on the abstract submission form. If conflict of interest is absent, enter “category N.” Confirm the declaration is correct prior to the registration. Categories and classes are as follows.
- F (Financial Support)：
- In the case where research expenses are supported or free research materials (including devices) or services (including sample measurements) are provided by companies (*) through the organization to which the author belongs.
(*) Companies denote both related companies and competitor companies. This is also the case for all subsequent categories.
- I (Personal Financial Interest):
- In the case where the author is an investor in a company related to the chemicals and materials (including devices) used and services are provided.
- E (Employee):
- In the case where the author is an employee of an interested company.
- C (Consultant):
- In the case where the author is currently, or was within the past three years, a consultant of an interested company.
- P (Patent):
- In the case where the author holds a patent or is in the process of applying for a patent.
- R :
- In the case where the author receives rewards (*) or travel expenses from a company related to the chemicals and materials (including devices) used and services provided.
(*) Rewards include salaries, travel fees, intellectual property rights, royalties, honoraria, shares, stock options, consultancy fees, lecture fees, expenses as a member of advisory committees and review panels, etc.
- 2. Class
- 0 yen
- From 1 to less than 500,000 yen
- From 500,000 to 5,000,000 yen
- Over 5,000,000 yen
C. Disclosure in the Abstract and Slide
The presence or absence of conflict of interest to be disclosed for the author (including co-authors) will be automatically shown at the end of the abstract, according to “the detailed rules of the standard for disclosure in the Japanese Ophthalmological Society.” For categories F, C and R, only class IV (over 5,000,000 yen) will be correspond to “presence”.
- Slide and poster:
If the authors have to disclose any conflict of interest, the category and company names* should be described after the authors' names in the second slide and at the end of the poster. For categories F, C and R, only class IV (over 5,000,000 yen) should be disclosed.
*In the case of “Category P” (the author holds a patent or is in the process of applying for a patent), the company name need not to described.If all authors do not have any conflict of interest to disclose, there will be a statement to the effect, “there is no conflict of interest to be disclosed”.
Thank you for your cooperation. Please contact the conference secretariat for any questions by e-mail or FAX (not by telephone).
c/o JTB Communication Design, Inc.
FAX: +81-6-6456-4105 E-mail: email@example.com
Personal Information Protection
“Names” and “contact addresses” provided to us at registration for the meeting shall be used for the purpose of contact from the secretariat, notification of acceptance or rejection, and any information related to the presentation. In addition, the “presenters' names,” “affiliation names,” “title” and “abstract text” shall be used for publication in the program/proceedings and on the website, but not for other purposes. The registration process for applications has been commissioned to c/o JTB Communication Design, Inc. in order to facilitate management operations.