The 121st Annual Meeting of the Japanese Ophthalmological Society

Instruction for authors

●To All Speakers and Chairpersons

All presentations must be presented using a computer(Digital Presentation). Please note that there is no
overhead slide projection(OHP)or VHS and DVD equipment available.

Ribbons

All chairpersons and speakers must wear ribbons. These ribbons will be distributed on the day of the session at the Chairpersons / Speakers Desk. Please come to the「Chairpersons / Speakers Desk」in the Lobby on the underground first floor of Tokyo International Forum on the day of your session. In particular, in case that ribbons are not worn at the Poster Discussion, participants may not be allocated to attend. Please make sure to wear the ribbon.

Data Preparation for Presentation

  1. PC Center
    Presentation data cannot be accepted in the seminar halls / rooms. Please bring your data in advance to the PC
    Center and complete data registration procedures.
    <Venue>
    Lobby on the underground first floor of Tokyo International Forum.
    *Please turn in your data at least one hour before the start of your presentation. Those who use their own computers are also requested to come to the PC Center to check how they work.
    *Overcrowding is expected on the first day and those who will make presentations after the second day are kindly requested to turn in your data after 1 p. m. on April 6(Thu).
    *Presentation data is only accepted at any PC Center if you make your presentations in the both venues.
    <Opening Hours>
    April 6 (Thu) 8:00~17:00
    April 7 (Fri) 7:30~18:00
    April 8 (Sat) 7:30~17:00
    April 9 (Sun) 7:30~12:00
    Windows 7, PowerPoint 2010, 2013, 2016 are available in every room. Resolution of the screen is XGA(1024×768).
    Please refer to the following instruction to turn in your presentation data.
      Windows Macintosh
    Media ×
    Using your own computer
    OS Windows7 -
    Data format Power Point 2010、2013、2016 -
  2. Data Format
    <To turn in your data by media>
    • Please save your data on a CD-R or USB flash memory stick before bringing it to the PC Center.
    • Although the latest anti-virus software is always applied at the PC Center, please check your media in advance to avoid scattering any unknown virus on the computer system. And speakers are encouraged to save no other data than presentation data on the media.
    • Please use OS standard font(English:Times New Roman / Century / , Japanese:MS Mincho / MS Gothic etc.).
    • Speakers using moving images are encouraged to use their own computer for your presentation. If you plan to turn in your media including moving images, please make sure that they are able to be shown in Windows Media Player and refrain from using any special codec. To avoid any trouble, please bring the backup media and your own computer.
    • If your presentation uses linked data such as still or moving images and graphs etc., please store all linked data and ensure that the data work correctly prior to your presentation.
    • All the presentation data will be completely deleted after the closing of the Meeting in a responsible manner.
    <To turn in your data by your own computer>
    • If you plan to use your Macintosh computer, please bring it.
    • D-sub 15 pin(mini)is provided for the projector. Please bring your adapting connectors if needed.
    • Please bring a power code for power charging on site.
    • Please cancel screen saver and power saver set-up beforehand.
    • After completing the registration at the PC Center, please bring your computer to the Operator Desk of your seminar hall / room. The Operator Desk is located in the front left side of each hall / room.
    • After your presentation, please come to the Operator Desk to pick up your computer.

Conflict of Interest(COI)

All speakers must disclose the presence or absence of COI with companies related to themselves. If the speakers have any COI to disclose, the category and※company names should be described after the speakersʼ names in the second slide or at the end of the poster, as shown in the example below. If all speakers do not have any COI to disclose, there should be a statement ofNAbsence of conflict of interestO, to the effect.
*In the case ofNCategory PO(the speaker has obtained Patent or has been applying for Patent), the company name need not to be described.
These rules are applicable to all presentations including those in Co-Sponsored Seminars.

Example:
●[Conflict of Interest:correspondence]Present
●Taro Nichigan([F]××Pharmaceutical,[I]××Technologies)
●Hanako Nichigan([P]

On October 21st 2015, the rules on disclosures related to the COI status in the Japanese Ophthalmological Society(JOS)has been revised. In this new rules, all speakers must disclose above COI status within the last three years, no matter whether itʼs concerned with or without the content of their presentations.

Please visit Call for abstracts page at 121st JOS website to download sample slide file of COI status
disclosure.(File URL:http://convention.jtbcom.co.jp/121jos/data/121jos_coi_sample_e.pptx

Note When PreparingPresentation Slides

Please prepare PowerPoint slides which are Ophthalmology-based and easy to understand.
  1. All speakers must disclose the COI status related to themselves in the second slide.
  2. Please put reasonable spaces between characters. It is very difficult to read slides without enough spaces, especially for people with angular vision and cortical vision.
  3. Please be mindful that the number of slides is appropriate for your presentation, and allow enough time for the audience to read and understand the contents of each slide.
  4. Please be mindful that the number of slides is appropriate for your presentation, and allow enough time for the audience to read and understand the contents of each slide.
    1) Please do not use many colors on one slide. Please provide clear contrast between background and texts, for example, blue or black for background and white or yellow for texts.
    2) Please do not use the following color combinations together on one slide. The lack of contrast proves too difficult for some people to see clearly.

Important Note(Non-attendance)

  1. Please note that if a presenter of a Paper or Poster does not attend at their designated time and place without prior notice, as a penalty, the presenter will not be allowed to make a presentation as the presenting author at the next JOS Annual Meeting. This policy was determined by the Program Committee of the Japanese Ophthalmological Society.
  2. If unable to attend the Meeting for any compelling reason, the presenter must inform the congress secretariat in advance of the reason for absence in writing, either by post or by e-mail.

    Congress Secretariat of the 121st Annual Meeting of the Japanese Ophthalmological Society
    c/o JTB Communication Design, Inc. Convention Dept.
    TEL:06-6348-1391   FAX:06-6456-4105 E-mail:121jos@jtbcom.co.jp

  3. In the event that an unforeseen contingency occurs(traffic problems or an acute physical condition, etc.) close to the Annual Meeting begins, please contact the Headquarters(TEL:03-5221-9180, Conference Room G507 on the 5th floor of Tokyo International Forum Glass Building.)immediately.

●To Speakers and Chairpersons for Papers

Speakers for Papers:Presentations and Discussion

  1. All presentations should be made in digital format only. Please bring your presentation data in advance to the PC Center.
  2. Please ensure that you turn in your data at latest 1 hour prior to the start of your presentation.
  3. Please be seated in theNNext Speakerʼs SeatOin the first row of the hall / room at least 15 minutes before your session starts.
  4. At the chairpersonʼs instruction, please start your presentation using the wireless mouse on the lectern. (There is no computer on the lectern.)
  5. Total presentation time is 12 minutes, with 8 minutes allotted for presentation and 4 minutes for discussion. Given the fact that there are many presentations in a short space of time, you are requested to ensure that you adhere strictly to your allotted time.

Chairpersons for Papers:Presentations and Discussion

  1. Please be seated in theNNext Chairpersonʼs SeatOin the first row of the hall / room at least 20 minutes before your session starts.
  2. Once you receive your cue to begin the session, please come up to the chairpersonʼs desk and begin the session.
  3. Total presentation time is 12 minutes, with 8 minutes allotted for presentation and 4 minutes for discussion. Given the fact that there are many presentations in a short space of time, please ensure the smooth progress of the session you are chairing.

●To Speakers and Chairpersons for Poster Presentations

Poster Presentation Venue

Tokyo International Forum Exhibition Hall, B2F

Speakers for Poster Presentation:Presentations and Discussion

  1. Please be sure to set up and clean up your poster exhibits during the designated times. For specific guidelines, please refer to details below.
  2. Sessions are proceeded by the chairperson at the venue.
  3. Total presentation time is 5 minutes, with 3 minutes allotted for presentation and 2 minutes for discussion.
    In preparation for your presentation, please be ready in front of your posters at the time of your session.
    During the session, please be sure to wear your ribbon(blue)as the presenting author. JOS Annual Meeting staff will check the attendance of poster presenters.

Poster Set-up, Poster Session and Clean-up

*Other than the poster session period, participants can view posters freely.
*Please be sure to clean up your poster exhibits yourself during the designated clean-up time. Once the clean-up time has expired, everything remaining in the venue will be disposed by the congress secretariat.

  Set-up Exhibition Poster Session Clean-up
April 6 (Thu) 9:00~12:00 12:00~17:00 - -
April 7 (Fri) - 8:30~17:30 17:30~18:40 -
April 8 (Sat) - 8:30~17:45 - 17:45~18:45

Guidelines for Poster Presentation

If you have any questions or queries concerning poster preparation and exhibition, please contact the staff at the 「Poster Exhibition Reception Desk」, situated at the entrance to the Hall.

  1. Your abstract number(20 cm×20 cm)will be posted on your assigned board by the congress secretariat.
  2. Please prepare a title(20 cm×70 cm)separately from the main poster, which should include the abstract title, the authorsʼ names and affiliation.
  3. The main poster should be no longer than 160 cm×90 cm.
  4. Please specify the absence or presence of conflict of interest at the bottom of the poster.
  5. Pins for mounting will be available on the poster board. Please use these pins to fix the poster securely to the board.
    *If authors have any conflict of interest to disclose, the category and company names should be described at the bottom of the poster, after the presentersʼ name.

Chairpersons for Poster Presentations:Presentations and Discussion

  1. Please be ready in front of the posters of your session at least 10 minutes before your session starts.
  2. When the starting time has come, please begin the session.
  3. Total presentation time is 5 minutes, with 3 minutes allotted for presentation and 2 minutes for discussion.
    Given the fact that there are many presentations in a short space of time, please ensure the smooth progress of the session you are chairing.

Host Society

Japanese Ophthalmological Society

Host Organization

Juntendo University Faculty of Medicine Department of Ophthalmology and Visual Science

Congress Secretariat

c/o JTB Communication Design, Inc. Convention Dept.

Celestine Shiba Mitsui Bldg. 13F, 3-23-1,
Shiba, Minato-ku, Tokyo 105-8335 Japan
Tel. +81-3-5657-0610
Fax. +81-3-5657-0636
E-mail:121jos@jtbcom.co.jp