Instructions for Participants

Date & Venue
Thursday, September 12 – Sunday, September 15, 2019
Akio Suzuki Memorial Hall, M&D Tower, Tokyo Medical and Dental University
1-5-45 Yushima, Bunkyo-ku, Tokyo, 113-8510 JAPAN
Floor Map
* Click to enlarge image
Floor Map

The Registration Desk is open during the following hours;

Dates Opening hours
September 11 (Wed) 17:00-19:00
September 12 (Thu) 7:00-17:00
September 13 (Fri) 7:00-17:00
September 14 (Sat) 7:00-17:00
September 15 (Sun) 7:00-14:00

Venue: 2F in the Lobby area

How to Register

Participants with pre-registration:
Please pick up the conference badge and you have access to all rooms in the conference venue.
Participants with on-site registration:
Please fill out registration form and register at the Registration Desk on 2F M&D Tower.
Conference Materials

Each participant will receive a name badge and conference materials upon registration.
For security reasons, all participants are requested to wear name badges all the time during the conference.

Conference Name Badges
All registered participants must wear Conference Name Badges to obtain the access to all sessions and programs in the conference. The name of the participant and the affiliation must be clearly stated on the badge.
Conference Bag
Please pick up the conference bag in exchange to the bag ticket. Inside the conference bag, you will find conference materials and a badge holder.
Cloak is located at the counter side of the Registration Desk on 2F M&D Tower.
Internet Access

Free Wireless Internet access is available in the Akio Suzuki Memorial Hall.

Refreshments and Box Lunch
【Important Rules】

[Session Room 1 (2F)]: Eating and drinking are not allowed in this room.

※Please go up to the 26F and pick up your box lunch with packed tea.
You can eat lunch in the “Faculty Lounge”
※Box lunches are also available in the Lobby area, 2F.
Box Lunch will be provided at the following seminars:
-Morning Seminar, Luncheon Seminar, Evening Seminar, Farewell Seminar
Please note that the lunch/refreshments will be served on first-come-first-served basis.
Refreshment corner
Free beverages (coffee, juice & tea) will be served at the refreshment corner during the Conference. (*Except the Day 4, Sep. 15, 2019)
Location: Medical Equipment Exhibition space (2F) and Poster Exhibition space (26F)
Medical Equipment Exhibition
Lobby area, 2F
Date & Time:
September 12 (Thu) 9:00-17:20
September 13 (Fri) 8:30-17:50
September 14 (Sat) 8:30-18:10
September 15 (Sun) 8:30-17:20
Welcome Reception (included in the registration fee)
Date & Time:
September 11 (Wed) 18:30-20:30
Faculty Lounge, 26F, M&D Tower
Buffet with light meal
Dress Code:
Welcome & Introduction
Date & Time:
September 12 (Thu) 8:00-8:15
Session Room 1 (Akio Suzuki Memorial Hall) 2F M&D Tower
Gala Dinner ("Full Conference Package" and "Students/Residents" Registrants)
Date & Time:
September 14 (Sat) 20:00-21:30
Banquet Room "TAKACHIHO" and "TENKU" 2F Tokyo Garden Palace
Dress Code:
Smart Casual
Tokyo Garden Palace is located 5-minute walk from the Conference venue.
※For participants with One-day Registration
Please pay JPY8,000 on-site if you would like to attend the Gala Dinner.
It is required to purchase a ticket in advance to participate in the Gala Dinner.
Tickets are available at the Reception Desk on-site. (Number of tickets is limited)
Closing Ceremony
Date & Time:
September 15 (Sun) 12:20-12:30
Session Room 1 (Akio Suzuki Memorial Hall, 2F M&D Tower)

Conference Information

Car Park
There is no parking lot exclusively for the use of the 17 IMC Conference participants. It is strongly adviced to use public transportation as much as possible. Participants coming by car should use toll car parks.
Photograph and Recording
Photography, filming and recording during the conference are strictly prohibited, except for official press representatives and those who have received permission from the President of the 17 IMC Conference in advance.
However, photographs of speakers in front of their own posters inside the Poster Exhibition space are permitted.
Please keep your mobile phones in silent mode and refrain from speaking on cell phones.
Congress Secretariat
VIP Room, 2F M&D Tower (During the meeting)
c/o JTB Communication Design, Inc. Meeting & Convention Business Unit.

7F, JTB Building, 2-1-25 Kyutaro-machi, Chuo-ku, Osaka 541-0056, Japan
Tel: +81-6-4964-8869 Fax: +81-6-4964-8804

To All Speakers for Symposia / Oral Sessions / Rapid fire Presentations

All presentations must be presented using a computer (Digital Presentation). Please note that there is no overhead slide projection (OHP) or VHS and DVD equipment available.

Data Preparation for Presentation
Speaker's Desk

Presentation data cannot be accepted in the session rooms. Please bring your data in advance to the Speaker’s Desk.

< Venue >

Lobby on the second floor of Akio Suzuki Memorial Hall, M&D Tower, Tokyo Medical and Dental University.

* Please submit your data at least one hour before your presentation. Those who use their own computers are also requested to come to the Speaker’s Desk to check how they work.
* Overcrowding is expected on the first day and those who will make presentations after the second day are kindly requested to submit their data after 13:00 on September 12 (Thu).
Date Opening hours
September 12 (Thu) 7:00-17:00
September 13 (Fri) 7:00-17:00
September 14 (Sat) 7:00-17:00
September 15 (Sun) 7:00-17:00

Windows10, PowerPoint 2007, 2010, 2013 and 2016 are available in the session rooms. Resolution of the screen is XGA (1024×768).
Please refer to the following instructions to turn in your presentation data.

  Windows Macintosh
Media ×
Using your own computer
OS Windows10  
Data format PowerPoint 2007, 2010, 2013 and 2016  
< To turn in your data by media >
  • Please save your data on a CD-R or USB flash memory stick before bringing it to the Speaker’s Desk.
  • Although the latest anti-virus software is always applied, please check your media in advance to avoid spreading any unknown virus on the computer system. And speakers are encouraged to save no other data than presentation data on the media.
  • Please use OS standard font (English: Times New Roman/Century, Japanese: MS Mincho/MS Gothic etc.).
  • Speakers using moving images are encouraged to use their own computer for their presentation. If you plan to turn in your media including moving images, please make sure that they are able to be shown in Windows Media Player and refrain from using any special codec. To avoid any trouble, please bring backup media and your own computer.
  • If your presentation uses linked data such as still or moving images and graphs etc., please store all linked data and ensure that the data work correctly prior to your presentation.
  • All the presentation data will be completely deleted after the closing of the Conference in a responsible manner.
< To turn in your data by your own computer >
  • If you plan to use your Macintosh computer, please bring your own laptop PC.
  • D-sub 15 pin is provided for the projector. Please bring your adapting connectors if needed.
  • Please bring a power code for power charging on site.
  • Please cancel screen saver and power saver set-up beforehand.

Rules of Presentation

  • After completing the registration at the Speaker’s Desk, please bring your computer to the Operator’s Desk of your seminar hall/room. The Operator’s Desk is located in the front left side of each hall/room.
  • After your presentation, please go to the Operator’s Desk to pick up your computer.
Conflict of Interest (COI)
Authors must state all possible conflicts of interest relating to the presented work in the slides or posters, including financial, consultant, institutional and other relationships that might lead to bias or a conflict of interest. If there is no conflict of interest, this should also be explicitly stated as none declared. All sources of funding should be acknowledged in the presentation slides and posters. All relevant conflicts of interest and sources of funding should be included on the slide with the heading “Conflicts of interest and Source of Funding”, immediately after the title page.
sample slideSample slide
Note When Preparing Presentation Slides

Please prepare PowerPoint slides which are Ophthalmology-based and easy to understand.

  • All speakers must disclose the COI status related to themselves in the second slide.
  • Please put reasonable space between characters. It is very difficult to read slides without enough space, especially for people with angular vision and cortical vision.
  • Please be mindful that the number of slides is appropriate for your presentation, and allow enough time for the audience to read and understand the contents of each slide.

To Speakers and Chairpersons for Papers

Speakers for Papers: Presentations and Discussion
  • All presentations should be made in digital format only. Please bring your presentation data in advance to the Speaker’s Desk.
  • Please ensure that you turn in your data at latest 1 hour prior to the start of your presentation.
  • Please be seated in the “Next Speakerʼs Seat” in the first row of the hall/room at least 15 minutes before your session starts.
  • At the chairpersonʼs instruction, please start your presentation using the wireless mouse on the lectern. (There is no computer on the lectern.)
  • Total presentation time is 12 minutes, with 8 minutes allotted for presentation and 4 minutes for discussion. Given the fact that there are many presentations in a short space of time, you are requested to ensure that you adhere strictly to your allotted time.
Chairpersons for Papers: Presentations and Discussion
  • Please be seated in the “Next Chairpersonʼs Seat” in the first row of the hall/room at least 20 minutes before your session starts.
  • Once you receive your cue to begin the session, please come up to the chairpersonʼs desk and begin the session.
    Given the fact that there are many presentations in a short space of time, please ensure the smooth progress of the session you are chairing.
Rapid Fire: Presentations and Discussion
  • Presentation time is 3 minutes. Given the fact that there are many presentations in a short space of time, you are requested to ensure that you adhere strictly to your allotted time.
  • Only presentations (No “Q&A”) will be made in the Rapid Fire session.

To Speakers for Poster Presentations

Poster Presentation Venue
Faculty lounge on the 26th floor, M&D Tower.
Guideline for Poster Presentation
  • Please be sure to set up and remove your poster during the designated times. For specific guidelines, please refer to details below.
  • Your abstract number (20 cm×20 cm) will be posted on your assigned board by the congress secretariat.
  • The poster should be within 160 cm×90 cm.
  • Please specify the absence or presence of conflict of interest at the bottom of the poster.
  • Pins for mounting will be available on the poster board. No other adhesive method is permitted on the board.
  • If authors have any conflict of interest to disclose, the company names should be described at the bottom of the poster, after the presentersʼ name.
Poster Presentation
Poster Set-up, Poster Session and Removal
  • Other than the poster session period, participants can view posters freely.
  • Please be sure to remove your poster yourself during the designated Removal time. Once the Removal time has expired, everything remaining in the venue will be disposed by secretariat.
  Set-up Viewing Poster Session Removal
September 12 (Thu) 9:00-10:30 10:30-17:15 13:25-14:55 17:15-18:15
September 13 (Fri) 8:30-10:00 10:00-17:40 14:20-15:50 17:40-18:40
September 14 (Sat) 8:30-10:00 10:00-18:00 13:40-15:10 18:00-19:00

Conference Secretariat

c/o JTB Communication Design, Inc.,
Meeting & Convention Business Unit,
JTB Bldg. 7F, 2-1-25 Kyutaromachi, Chuo-ku, Osaka 541-0056, Japan
Tel: +81-6-4964-8869・Fax: +81-6-4964-8804・E-mail:

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